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The Guest List

The Guest List

Get the right players around the table.

A game-night invitation needs more than a date: tell guests what you are playing, whether beginners are welcome, and how many seats are available. Use confirmed responses to plan tables rather than counting reactions in a chat.

Plan for playable groups

Write down the player count supported by the games you plan to bring. A gathering with three different games has different table needs from a single fixed-seat game. Keep a backup option for an uneven turnout.

For mahjong, specify the variant, whether the gathering includes teaching, and which equipment or reference materials players should bring. Do not describe all mahjong rules as interchangeable. Discuss table assignments with guests; an RSVP tool does not automatically balance players or create a tournament bracket.

  • Game titles or mahjong variant, and expected experience level.
  • Start time, likely duration and any teaching session.
  • Actual table or room capacity, including hosts.
  • What to bring and how to cancel if plans change.

Game-night invitation wording

Put the key participation details in the invitation, not only in a conversation some guests have missed.

Game night at [venue], [date] at [time]! We’re playing [games/mahjong variant]. [Beginners welcome / experience expected]. Please RSVP at [link] by [deadline]; we have room for [people]. Bring [items]. Contact [host] if you need to cancel.

Capacity is not the same as the plan limit

Set a realistic attendance cap even if your software plan supports more guests. A free allowance of 50 does not mean 50 people fit in your room. Keep waitlisted people distinct from confirmed players and confirm any seat changes.

Guest List includes recurring events, co-hosts, waitlists and check-in on both plans. A recurring event still needs a clear date and response process for each gathering; attendance last week should not be assumed to apply this week.