Skip to content
The Guest List

The Guest List

Make joining the meetup straightforward.

Tell people what the meetup is for, who it welcomes, when and where to arrive, and whether an RSVP guarantees a place. An event page handles the invitation; reaching the right community still needs its own plan.

Describe the experience a newcomer will have

Explain the format and expected level of participation. A workshop, informal discussion and networking session require different preparation. Include an arrival contact so someone attending alone knows where to go.

Decide whether the event should be public or private before distributing the link. Publishing a listing is not a guarantee of discovery or attendance. Share it with relevant communities where promotion is permitted, and ask how attendees found you without collecting unnecessary personal information.

  • Who should attend and what they can expect.
  • Venue, time zone, access information and a host contact.
  • Capacity and whether approval or a waitlist applies.
  • Costs, cancellation instructions and an RSVP deadline.

An invitation for a first-time attendee

Do not rely on an existing group’s shorthand. The invitation should still make sense to someone who has never attended before.

Join [community] for [format/topic] at [venue] on [date] at [time/time zone]. [Who is welcome and what to bring]. RSVP at [link] by [deadline]. Places are [explain confirmation/capacity]. Questions or cancellations: [host contact].

Repeat the gathering, not the confusion

Assign responsibilities for replies, arrival and cancellations. Before the next event, update the actual date and details rather than reusing an old invitation without explanation. Send future marketing only with the appropriate permission; an event RSVP is not a blanket agreement to unrelated campaigns.

Guest List Free includes recurring events and co-hosts, with up to 50 attending guests per event. If your community may grow beyond that, compare the larger-list cost and audience tools with alternatives such as Luma before choosing a platform.